To enrich the library collection and provide more support to teaching and research, the Library allows faculty to purchase books within certain limits. The detailed information is as follows:

1. Target Users:

The policy applies to all full-time faculty members and administrative staff in CUHK-Shenzhen. 

2. Expense Limit:

For books purchased in mainland China: Everyone can apply for reimbursement up to a maximum of 5000.00 Yuan per transaction.

For books purchased abroad and in HK, Taiwan, Marco (China): Everyone can apply for reimbursement up to a maximum of 5000.00 Yuan and ten titles per transaction.

3. Book Quality Standards:

To be eligible for reimbursement, the books must meet the following criteria:

3.1 The books must be related to the disciplines and subject fields at our university.

3.2 The books must be legally published. Reimbursement will not be provided for pirated books. It is encouraged to purchase new books, with exceptions explained in advance.

4. Reimbursement Procedure:

To apply for reimbursement, please follow these steps:

4.1 Fill out the Book Acquisition Application Form (Attachment 1) and provide detailed book information (ISBN, title, author, publisher, quantity) to the subject Librarian. The Library will review the books to ensure there are no duplicates in our collection. Duplicate titles will generally not be purchased, and books that do not align with our collection principles will not be acquired.

4.2 After receiving approval from the Library, you may proceed with purchasing the books.

4.3 Once the books are ordered, please hand them, along with the reimbursement materials, to the subject Librarian for further processing.

1. For books purchased in mainland China: Provide a booklist (see attachment 2), invoice, e-commerce platform ordering record, and any other relevant materials.
2. For books purchased abroad and in HK, Taiwan, Marco (China): Provide a booklist (see attachment 1), invoice/receipt, and e-commerce platform ordering record (if applicable).

c.  Shipping fee: If shipping fees are incurred, please provide an independent shipping fee invoice or receipt. Ensure that the items to be carried match the books for which reimbursement is requested.

4.4 The Library will process the books within 15 working days and notify you once they are available.

4.5 The reimbursement process, including fixed assets and shipping fees, will be completed as soon as possible. The book expenses and shipping fees will be reimbursed to your designated account.

5. Asset Management:

Please note that the books acquired through this process belong to the university and should be kept in the Library.

The Library is responsible for interpreting and revising this policy and implementing the policy after the committee’s deliberation and approval.

Library

2024 Apr. 18^th